Last Updated: June 2018
Information we collect about you:
We may collect and process your personal data (which we have obtained directly from you or from somewhere else with your approval) if:
· you are a prospective client, client, partner or supplier;
· you otherwise use our services; or
· you work for a client or a supplier of ours or for someone who otherwise uses our services.
How we collect data about you:
Personal data collection methods we may use include communication:
· in person;
· by phone, email, fax, SMS, instant messenger or any other digital communication method;
· by letters, notices, information sheets or other paper-based communication methods;
· using our website, social media channels, apps or other technologies; or
· visiting us (for example, if you sign in or are recorded on CCTV while visiting our offices).
What kind of personal data we process:
This may include:
· Identity data including first name, maiden name, last name, passport details, username or similar identifier, marital status, title, date of birth, gender, your job function, your employer or department;
· Contact data including billing address, postal address, email address and telephone numbers (these details may relate to your work or to you personally, depending on the nature of our relationship with you or the company that you work for);
· Profile data including your interests, preferences, feedbacks and survey responses. It also includes information you give us or that we obtain when you use our website, subscribe to our services, supply us with goods or services, enquire about a service, enter a survey, contact us to report a problem, or do any of these things on behalf of the person or company that you work for;
· Financial data including bank account and other payment method details;
· Transaction data including details about payments to and from you and other details of services you have received from us;
· Client data including billing address, postal address, email address and telephone numbers (these details may be related to your work or to you personally, depending on the nature of our relationship with you or the company that you work for);
· Sensitive personal data relevant to the legal services that we provide;
· Marketing and communications data including your preferences in receiving marketing and other communications from us, information about events you and your colleagues are invited to and personal information related to the organising and managing of those events; and
· Technical data including your IP address, MAC address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
How we use your information:
This may include:
A. To perform our agreement with you: provide legal and business and other agreed services to you, including to carry out our obligations arising from any contracts or agreements between you and us.
B. For our legitimate commercial interests: monitor the performance of our services; ensure that our website, newsletters and other services are presented in the most effective manner for you and your device(s), enforce any contracts we have with you, notify you about changes to our services; provide, maintain, protect and improve our services; and to manage our relationship with you and protect our services and clients.
C. To comply with our legal obligations: where we are required to do so by law, including to register you as a new client (including complete due diligence and conflict checks) and to comply with legal and regulatory obligations.
D. Matters based on consent: to provide you with marketing information about products or services that you request from us or which we feel may interest you where you have asked us to do so.
With whom do we share your information:
This may include:
· Any member of the Purewal group of businesses if necessary for any of the obligations or services above.
· Appropriate third parties (e.g. our business partners, suppliers, subcontractors for the performance of any contract we enter into with you, our auditors, legal advisors and other professional advisors or service providers or company data providers for the purpose of carrying out our client and matter acceptance checks in accordance with our legal and regulatory obligations).
· Analytics and search engine providers regarding information obtained on our website or services to assist us in the improvement and optimisation of our website or services.
We may also disclose your personal data to appropriate third parties in the event:
· The Firm or substantially all of its assets are acquired by a third party, in which case personal data it holds about its clients will be one of the transferred assets.
· We are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our contractual terms or other agreements with you.
· We need to protect the rights, property, or safety of the Firm, our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction and to prevent cybercrime.
How we store your information:
How long we retain your information:
We will only retain your personal data for as long as necessary to fulfil the purpose(s) we collected it for, including to satisfy any legal, accounting, or reporting requirements. To determine the appropriate retention period, we consider factors such as the amount, nature, sensitivity and purpose for processing your personal data.
Our updates and communications:
Where permitted in our legitimate interest or with your prior consent where required by law, we will use your personal information for marketing analysis and to provide you with newsletters and information about events and our services by email, letter, telephone or using our website.
You have the right to ask us not to process your personal information for marketing purposes. You can unsubscribe from email communications at the bottom of our emails.
Depending on where you live, you may have additional privacy rights. For example, in the EU (particularly under the General Data Protection Regulation) you have the right to access and obtain a copy of your personal data we possess; you have the legal right to ask us to rectify/correct your personal data; and you may have the legal right to contact us to request that we delete your personal data from our system. We will use commercially reasonable efforts to honour your request, but we may decline requests that are unreasonably repetitive, disproportionate, infringe the privacy of others or as otherwise permitted by law. Please note though that by withdrawing your consent or otherwise objecting to certain processing of your information, we may not be able to provide certain services to you or the services may not function correctly.
Last Updated: June 2018
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